HTC Vendor Table Application

  • HTC Vendor Table Application

  • Information

  • Dates: May 31 – June 3, 2026

    Location: Multi-Purpose Event Center (MPEC), Wichita Falls, TX

    Purpose and Mission Alignment

    The vendor area serves to provide resources and information and foster connections among attendees of the Horizon Texas Annual Conference and participating vendors. All vendors—whether non-profit, local mission, or for-profit— must support the mission of making disciples of Jesus Christ for the transformation of the world.

    Application Process and Deadlines

    • Application Period: All interested entities must submit a formal application.
    • Deadline: All applications must be received by the deadline, which is April 15, 2026. Late applications will be placed on a waiting list.
    • Approval: Submission of an application does not guarantee space. The Planning Team will review all applications and notify applicants of their status.

    Space Allocation and Prioritization

    Due to the physical layout of the MPEC, space is limited. We will use the following criteria to assign tables:

    • Shared Spaces: To accommodate as many partners as possible, vendors are encouraged to indicate if they are willing to share a table with another entity.
    • Category Balance: We aim for a diverse mix of non-profit ministries, local mission partners, and relevant for-profit services.

    Eligibility and Exclusions

    To maintain the integrity of the Annual Conference, the following exclusion policies apply:

    • Mission Alignment: Any entity whose primary purpose or public messaging is not in alignment with the mission and vision of this Annual Conference will be excluded.
    • Theological Standards: We will not accept applications from entities that promote views, products, or services contrary to The Book of Discipline of The United Methodist Church.
    • Review Authority: The Planning Team reserves the right to decline any application that it deems inconsistent with the values or spirit of the gathering.

  • Application

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  • Vendor Packages:

    $100 Non-Profit tangible item only (no table) – must have 501(c)(3) designation

    • Inclusion in vendor list on the event website
    • Tangible item included on shared general vendor table

    $125 Local Mission Vendor (headquarters must be within HTC geographical area) – Spaces limited!

    • Full slide (16:9) on TVs in halls and in the main room during breaks
    • One table in the local mission vendor hall
    • Electricity not available at tables in the MPEC

    $150 For-Profit tangible item only (no table)

    • Inclusion in vendor list on the event website
    • Tangible item included on shared general vendor table

    $225 Non-Profit Vendor Table – must have 501(c)(3) designation

    • Full slide (16:9) on TVs in halls and in the main room during breaks
    • Inclusion in vendor bingo/passport
    • One booth/table in the main vendor hall
    • Electricity not available at tables in the MPEC

    $575 For-Profit Vendor Table

    • Full slide (16:9) on TVs in halls and in the main room during breaks
    • Inclusion in vendor bingo/passport
    • One booth/table in the main vendor hall
    • Electricity not available at tables in the MPEC

    Sponsor Packages:

    All sponsorships will go toward program expenses related to the meeting of the Annual Conference.

    Sponsorships ($750)

    • Medium-sized logo included on slides in halls and in main room during breaks
    • Inclusion in the list of sponsors on the event website

    Charles Wesley sponsorships ($1,500)

    • Large-sized logo included on slides in halls and in main room during breaks
    • Inclusion in sponsor list on the event website
    • One shout-out during announcements from the floor of the main room
    • Written acknowledgement of sponsorship at sponsored event/space
    • Optional table in main vendor hall

    Susanna Wesley Sponsorships ($2,500)

    • One 16:9 slide for on-screen advertising during breaks
    • Inclusion in sponsor list on the event website
    • Verbal acknowledgement during announcements from the floor of the main room
    • 11 x 17 signage at sponsored event/space and verbal acknowledgement at the event
    • Optional table in main vendor hall

    Thomas Coke & Francis Asbury Sponsorships ($5,000)

    • One 16:9 slide for on-screen advertising during breaks
    • Inclusion as second-level sponsor list on the event website
    • Verbal acknowledgement during announcements from the floor of the main room
    • 17 x 24 signage at sponsored event/space (when applicable)
    • Optional table in main vendor hall

  • Logistics and Expectations

    Setup: May 31, 2026, 5-7 pm
    Staffing: Tables must be staffed during primary break times and before/after sessions.
    Dismantle: Vendors may not begin pack-up until after the morning break on June 3, 2026

    Additional Notes

    • Vendors will not be able to ship any items to the venue.
    • Per venue policy, vendors cannot distribute stickers or anything with adhesive.
    • We will not be doing vendor bags. If you want to provide a tangible item for AC attendees, please apply as a “tangible item only vendor.”
    • Vendors will not be able to have any speaking time in front of the gathered body.
    • Meals are not included in your registration fee. Vendors will need to make their own arrangements for meals.
    • All materials are due by May 1.
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